Bringing structure to unstructured documents is a primary objective of ECM. With well-defined metadata, ECM systems are able to efficiently manage the current versions and the full version history of these critical information assets for organizations of all sizes and in any industry or business domain.
In theory, ECM should be the foundation of any well-designed information management strategy, as it makes documents easily accessible, traceable and secure, including both the current version and full history. But how often have you seen someone really happy with their ECM system? Very rarely! Why is that? Typically, most ECM systems are difficult to use, and they force a "one size fits all" top-down approach, so rather than thoroughly classifying documents with essential metadata, users often end up only adding the minimum they can get away with, or often avoiding the system entirely when possible. The result, unfortunately, is that most ECM implementations don’t live up to expectations, or even a positive ROI.
In 2005, M-Files launched the first version of the M-Files information management solution with a vision to make ECM more dynamic, flexible and adaptable using a unique metadata-driven approach. The M-Files vision was also to make ECM highly efficient and productive, easy to implement and pleasant to use. Today, M-Files is seen by Gartner as the only "Visionary" ECM provider in the ECM Magic Quadrant, and Forrester has named M-Files a "Leader" in their ECM Wave Report.
This is due to M-Files extraordinary and unique metadata-driven approach that wraps unstructured content with a rich layer of structured data (i.e., metadata). This allows documents and other information to be managed based on "what" it is, versus the system or repository "where" it's stored. This frees businesses and users to find and use the most relevant information when it's needed, versus getting bogged down in complicated systems and user interfaces.
M-Files excels at simplifying the process of defining important metadata to make this all important task easy and productive, whether working on a traditional PC or a mobile device. M-Files has recently extended the M-Files platform to provide an Intelligent Metadata Layer that truly decouples information management from location. Using this new approach, documents and other information can literally be located in any system or repository, and users find and use information in context, based on its relevance. Key to this is the ability to ensure that metadata and relationships to other objects, such as customers, projects or cases, is easily and accurately defined. And imagine the impact if this happens automatically, with little or no effort required of the user! This is truly the "Holy Grail" of information management, a metadata-driven approach wherein the metadata is intelligently and automatically defined. Most importantly, to do this accurately, rather than just using traditional text analytics to analyze file contents, the context within which the information is needed must be analyzed.
And that is exactly what we do at AgileDD with our solution iQC™! As a result, it's natural for us to collaborate with M-Files. Our ambition is to make iQC a powerful engine to automatically generate important descriptive metadata to make the M-Files metadata-driven approach even more efficient. With this sort of intelligence, a new class of "Intelligent Information Management" solution becomes possible. With this new approach information shows up where and when it is needed, in context, making the user's job dramatically easier and more productive, and at the same time meeting the strategic objectives of the business to maintain control and compliance, while also minimizing risk.
"AgileDD and M-Files solutions together create an exciting opportunity for businesses to get ahead of their competition," say Stefan Recher, M-Files Sales EMEA Vice President and Henri Blondelle, AgileDD CEO and co-founder. “Whatever your business, intelligently structuring documents and other information with metadata leads to better decisions and better business outcomes.”"The combination of the M-Files metadata-driven approach and the intelligence and machine learning from AgileDD delivers a new generation of intelligent information management that simply hasn't been possible with traditional ECM solutions," emphasizes Recher. "And even legacy ECM systems, as well as other core business systems, such as CRM and ERP, can benefit from this technology thanks to the new M-Files "Intelligent Metadata Layer" that enriches and manages documents and information in place, without the need to migrate."
We are very excited at AgileDD to start this promising partnership. M-Files is a well-recognized and proven company with thousands of customers and partners in over 100 countries around the world, multiple awards for their technology and a strong sense of social responsibility. And even more important for us at AgileDD, M-Files has a track record of supporting open innovation and investing in partnerships with both established businesses and startups. We are very proud to have been selected to play an important role in their vision of the future of ECM, Intelligent Information Management!
You want to know more on M-Files®, it is here: www.m-files.com
You want to know more in AgileDD and iQC™, it is here: www.agiledd.com
You need a presentation of the M-Files® / AgileDD solution: please contact firstname.lastname@example.org or email@example.com
 Enterprise Content Management
The Association for Information and Image Management (AIIM) International defined the term as: Enterprise Content Management (ECM) is the strategies, methods, and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM covers the management of information within the entire scope of an enterprise whether that information is in the form of a paper document, an electronic file, a database print stream, or even an email.